Archive for June 22nd, 2015

Keep Accurate Records of Your Art

June 22, 2015 in Art,art education,Art Gallery,Hunter-Wolff Gallery | Comments (0)

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BaileyWallArt-lovers collect art because of choice.  Pieces collected can be priceless regardless of the monetary value. With every decision to select a piece from millions of options, collectors make the choice because it is special to them and represents that person.  That is why caring for your collection properly is so important. It extends beyond maintaining the physical condition.

It is important to keep records and a collection history. This will be invaluable for insurance purposes in case of theft or a catastrophic event. At Hunter-Wolff Gallery we recommend documenting your collection history with individual folders or a binder with tabs for each item in your collection but the best option is to keep your data on a flash drive or some other backup device with the following details:

  1. color photographs of your artwork, with a full-view and close up details—front, back, framed, unframed. Photograph multiple views of three-dimensional art.
  2. purchase date, price, and title of work (receipt) from vendor or gallery
  3. artist/maker information (biography)
  4. detailed description of object’s subject matter or type of work
  5. dimensions—framed and unframed for two-dimensional works. Overall and base measurements for three-dimensional works.
  6. media and support data detailed description of object—include location of scratches, losses, dents, abrasions, etc., that may not be visible in photographs.
  7. copies of all conservation and appraisal reports, text of inscriptions, markings, and labels
  8. provenance – ownership history
  9. bibliographic information if your work is cited in any exhibition catalogues, auction catalogues, exhibition history.

Most of the information you need should be available on your sales receipt or available through the vendor or gallery. Take a few minutes today to update your list.

 

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